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Administrative Assistant - Legal

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Date: Mar 18, 2019

Location: New York, NY, US, 10004


Join the Popular Team!

Founded in 1893, Popular Inc. has been built upon strong institutional values while providing broad financial services within the United States, Puerto Rico, and the Caribbean.

We strive to create an extraordinary legacy with a passion for customer service, tremendous dedication to our employees, and strong partnerships in the communities where we reside. Come explore Popular - Our bottom line is you.

Legal Operations US

The Legal Administrative Assistant, based in New York City, will provide general administrative support to the Legal Division and manages day-to-day administrative operations for a fast-paced team operating in a demanding environment, including, among other things, analyzing & controlling administrative processes to facilitate and simplify operations, coordinating various matters, and ensuring compliance with established procedures.

In this position, you will:

  • Coordinate and arrange meetings, prepare memos, agendas, reserve & prepare facilities for meetings and events, and record and transcribe minutes of meetings 
  • Prepare expense reports
  • Organize vendor contracts
  • Open and close matters in Legal Division matter management application
  • Support management and oversight of external law firms, including the engagement of new law firms
  • Assist in legal invoice processing
  • Assist in the preparation of regularly scheduled reports and spreadsheets
  • Maintain office supplies by checking inventory and ordering items
  • Provide support to assure the compliance of established objectives, plans, and procedures
  • Perform general administrative tasks (i.e. request reimbursements, processing payments, processing mail, printing, copying, fax, filing, answering telephone calls, calendaring meetings and preparing agendas)
  • Maintain and organize files for the team
  • Perform other duties as assigned

To be considered, you will need:

  • Bachelor's degree required; major or certificate in Secretarial Science a plus
  • Two (2) years related experience desired
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other administrative/ office procedures
  • Recognition of legal documents such as summons and complaints, subpoena, retraining notices, etc.
  • Strong customer service skills and high level of attention to detail and commitment to excellence
  • Strong organization and time management skills
  • Demonstrated analytical and problem-solving skills
  • Clear and effective oral and written communication skills
  • Ability to multitask 


Please consider joining our DYNAMIC, friendly team! It takes only a few minutes to check-out this great opportunity and apply!

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

To learn more about Popular, visit our website at

Connect with us!


Nearest Major Market: Manhattan
Nearest Secondary Market: New York City

Job Segment: Compliance, Law, Legal

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