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Administrative Assistant

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Date: Jun 27, 2019

Location: San Juan, PR

Full Time Opportunity

General Description

Analyzes and controls administrative process to facilitate and simplify operations and verifies compliance with established procedures to achieve the unit’s results.

Essential Duties and Responsibilities

Provide general administrative support including mailing, scanning, faxing and copying to management.  Compiles data, and type statistical reports, presentations and proposals.  Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records minutes of meetings.  Gives support to assure the compliance of established objectives, plans and procedures.  Gives orientation to clients about unit services. Performs administrative tasks (i.e. request reimbursements, payments) representing the company.  Creates and maintains database and spreadsheet files.  Arranges complex and detailed travel plans and itineraries and compiles documents for travel-related meetings.  In some cases, negotiates with vendors, government agencies, external consultants about availability, time, service due date, and service charge (within an authorized margin of discretion). Maintain office supplies for department.

Education

Bachelor's Degree in Business Administration

Experience

Two to three years related experience.

Other Qualifications

  • Excellent communication skills in both English and Spanish, both oral and written is a must have.
  • Knowledge of Office applications such as Excel, Word and Power Point is a must have.
  • Ability to set priorities, simultaneously handle multiple tasks and meet established deadlines.
  • Ability to identify problems, analyze their causes and resolve them in a timely and accurate manner.
  • Ability to work with minimal supervision and delivery dates.
  • Ability to adapt to changes.
  • Focused on achieving results through collaboration and teamwork.
  • Skills to develop and maintain good relationships with clients, anticipate their needs, present alternatives to solve situations and provide follow-up to agreements reached.

Competencies

Accountability

Analytical Discipline

Collaboration & Teamwork

Change Agent

Customer Centric

Self Development

Business Excellence

Character

 

Popular Inc., is an Equal Opportunity Employer

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