Office Clerk - Seasonal

Seasonal Office Clerk – HR Digitalization Support 

General Description: 

Provides temporary clerical support to the Our People Division, with a primary focus on the digitalization, organization, and maintenance of employee records and HR documentation. Ensures accurate and efficient conversion of physical documents into digital formats while supporting general administrative tasks. 

Essential Duties and Responsibilities:

• Scan, index, and upload employee records and HR documents into digital systems following established protocols. 
• Review documents for accuracy, completeness, and proper classification prior to digitalization. 
• Maintain and organize electronic filing systems to ensure easy retrieval and compliance with recordkeeping standards. 
• Assist in the secure handling and disposition of confidential HR documents. 
• Perform data entry and update databases with digitized information. 
• Support the clean-up and organization of physical files and archives. 
• Maintain tracking logs for scanned and processed documents. 
• Assist with general clerical duties such as copying, filing, and document preparation. 
• Collaborate with HR team members to ensure timely completion of digitalization projects. 
• Follow data privacy and confidentiality policies at all times. 

Supervisory Responsibilities: 

This position has no supervisory responsibilities. 

Minimum Education: 

Bachelor’s degre in Business Administration, Human Resources, or related field. 

Experience: 

• Previous clerical or administrative experience preferred. 
• Experience handling documents, filing systems, or data entry is a plus. 

Certifications / Licenses: 

No certifications or licenses required. 

Competencies:

• Attention to Detail 
• Accountability 
• Organizational Skills 
• Analytical Discipline 
• Collaboration & Teamwork 
• Customer Centric 
• Confidentiality & Integrity 
• Adaptability (Change Agent) 
• Self Development 

Additional Information 

This is a temporary/seasonal position created to support HR document digitalization initiatives. The information provided here is a general guide to the nature of the role and does not constitute an exact description of all duties and responsibilities. 

Important: The candidate must provide evidence of academic preparation or courses related to the job posting, if necessary.

Our hybrid work model benefit applies to certain positions and is subject to changes based on the organizational needs.

Applicants must be authorized to work for any employer in the United States.  This position is not open to applicants who need visa sponsorship or transfer of visa sponsorship at this time.

ABOUT US

Popular is Puerto Rico’s leading financial institution and have been evolving since it was founded over a century ago. From a small bank it has developed into a large corporation that offer a wide variety of services and financial solutions to our customers, with presence in the United States, the Caribbean and Latin America.

As employees, we are dedicated to making our customers dreams come true by offering financial solutions in each stage of their life. Our extensive trajectory demonstrates the resiliency and determination of our employees to innovate, reach for the right solutions and strongly support the communities we serve; therefore, we value their diverse skills, experiences and backgrounds.

We reaffirm our commitment to always offer essential financial services and solutions for our customers and communities, including during emergency situations and/or natural disasters. Popular’s employees are considered essential workers, whose role is critical in the continuity of these important services even under such circumstances. By applying to this position, you acknowledge that Popular may require your services during and immediately after any such events.

If you have a disability or need more information about requesting an accommodation, please contact us at asesorialaboral@popular.com. This email inbox is monitored for such types of requests only. All information you provide will be kept confidential and will be used only to the extent required to provide needed exemptions or reasonable accommodations. Any other correspondence will not receive a response.

Are you ready for a rewarding career?

Popular is an Equal Opportunity Employer, including Disability/Vets
Learn more about us at www.popular.com and keep updated with our latest job postings at www.jobs.popular.com.
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