HR Representative (Seasonal)

General Description

Manage and support Talent Acquisition Corporate Requirement Validation unit’s internal processes for employment screenings of internal and external candidates, including assessments, background checks, drug testing, and other related processes. Engage with candidates throughout the talent acquisition process and provide a high-quality candidate experience. Respond to inbound inquiries related to Talent Acquisition processes or appropriately channel them to other Human Resources areas.
This seasonal assignment will also support a special records management project involving the review, organization, preparation, and disposition of physical employee documentation in preparation for an upcoming office relocation.

Essential Duties and Responsibilities

• Facilitate initial assessments virtually and onsite; perform corrections and maintain records of results.
• Contact candidates to explain the background check process, request background checks through third-party providers, and review results. Generate and distribute pre-adverse and final adverse action letters, as necessary and in accordance with applicable requirements.
• Complete candidate financial, compliance, and regulatory verification processes, including OFAC, Credit History, Security, and ARX verifications.
• Coordinate drug testing with candidates and suppliers, monitor results, and follow up as needed.
• Manage and perform quality verification of candidate files, ensuring evidence of completed processes, and collaborate with the employee file unit to digitize files within established timeframes.
• Support daily Talent Acquisition administrative activities.
• Support internal remediation projects and audits with management oversight.
• Support a special records management project focused on reviewing, organizing, and preparing physical documents currently stored in boxes and filing cabinets.
• Review and sort documentation according to established guidelines and required filing or retention order.
• Prepare, classify, and organize documentation for shipment to Iron Mountain for off-site records storage.
• Assist with the organization and movement of boxes containing physical records as required to complete the project.
• Maintain accuracy, organization, and appropriate handling of confidential documentation throughout the records management process.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Education

Bachelor's degree in Human Resources preferred.

Experience

One (1) year of experience in Human Resources, including recruitment processes, documentation, records management, or related experience.

Other Qualifications

• Strong interpersonal, teamwork, customer service, negotiation, and collaboration skills.
• Ability to work under pressure, meet deadlines, and adapt to changing priorities.
• Ability to establish priorities and manage multiple tasks simultaneously.
• Ability to analyze and verify the integrity of data and documentation.
• High degree of accuracy and attention to detail.
• Ability to work both independently and collaboratively in a team environment.
• Excellent communication skills in English and Spanish, both oral and written.
• Intermediate or advanced knowledge of Microsoft 365 applications, including Outlook, Excel, Word, Teams, and SharePoint.
• Ability and willingness to work with physical records, including organizing, handling, and moving document boxes as part of the assigned project.
• Strong organizational skills and ability to follow established document classification, retention, and storage procedures.

Important: The candidate must provide evidence of academic preparation or courses related to the job posting, if necessary.

Our hybrid work model benefit applies to certain positions and is subject to changes based on the organizational needs.

Applicants must be authorized to work for any employer in the United States.  This position is not open to applicants who need visa sponsorship or transfer of visa sponsorship at this time.

ABOUT US

Popular is Puerto Rico’s leading financial institution and have been evolving since it was founded over a century ago. From a small bank it has developed into a large corporation that offer a wide variety of services and financial solutions to our customers, with presence in the United States, the Caribbean and Latin America.

As employees, we are dedicated to making our customers dreams come true by offering financial solutions in each stage of their life. Our extensive trajectory demonstrates the resiliency and determination of our employees to innovate, reach for the right solutions and strongly support the communities we serve; therefore, we value their diverse skills, experiences and backgrounds.

We reaffirm our commitment to always offer essential financial services and solutions for our customers and communities, including during emergency situations and/or natural disasters. Popular’s employees are considered essential workers, whose role is critical in the continuity of these important services even under such circumstances. By applying to this position, you acknowledge that Popular may require your services during and immediately after any such events.

If you have a disability or need more information about requesting an accommodation, please contact us at asesorialaboral@popular.com. This email inbox is monitored for such types of requests only. All information you provide will be kept confidential and will be used only to the extent required to provide needed exemptions or reasonable accommodations. Any other correspondence will not receive a response.

Are you ready for a rewarding career?

Popular is an Equal Opportunity Employer, including Disability/Vets
Learn more about us at www.popular.com and keep updated with our latest job postings at www.jobs.popular.com.
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